Style Guide & Templates
35-word Abstract The 35-word abstract should be a brief summary of the work. If the submission is accepted for presentation, this 35-word abstract will be included in the Conference Program Book.
3-page Summary. Within the page limit, the author must include all text, including the 35-word abstract, title, authors, equations, tables, photographs, drawings, figures, and references. The text may be typed either single-spaced or double-spaced. Refrain from use of asterisk, job descriptions, or footnotes.
Page Format: 8 ½-inch x 11-inch page and with 1-inch margins on all sides.
Summaries should be prepared according to the guidelines above and should be submitted electronically in PDF format. The style guides provide a visual representation of the summary format. For your meeting’s specific page maximum refer to the page count in the summary preparation.
- Download the Style Guide in PDF (pdf)
- Download Style Guide in MS Word (doc)
- Download Style Guide in LaTex for Mac (zip)
- Download Style Guide in LaTex for PC (zip)
Please make sure that the file contains no non-English font packages (for example, Japanese fonts, Korean fonts, Chinese fonts, etc.) in the body of the summary as well as in all figures and tables. Any characters in these fonts may not be viewable by reviewers. In the past, we have had particular trouble with MS-PGothic, MS-Gothic, and MS-Mincho.
If accepted for presentation, the summary will be included in the Technical Digest.
Question: Will the accepted paper be indexed by EI?
Answer: The accepted and presented papers will be published on OSA infobase, and indexed by EI.
Question: The paper has accepted but the author fails to attend the conference and present it, will the paper be published?
Answer: The paper will not be published unless the author attends the meeting and presents it.
Question: If the paper is accepted and published, is it possible to further submit to OSA journals like OL and OE?
Answer: Yes, the author can submit the paper to an OSA journal, such as OL and OE. However, it must be expanded with new information for consideration. With the conference papers being no more than 3 pages and OL now accepting up to 4 pages, this makes it easier to include the additional information necessary to distinguish the papers. OSA has an official statement that can be found at https://www.osapublishing.org/submit/review/general_policies.cfm#confpapers with this explanation.